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Admin Assistant

Let’s Play International Daycare Center
Posted 2 years ago - 256 views

- Administration experience
- Financial management skills
- Fluent in spoken / written English & Chinese
- Some experience with children will be high regarded

Daycare Administration
The administrator is expected to undertake the majority of administrative tasks within the Daycare. This will be done in consultation with the Principal.

This will include:
Keeping all paper-based records up to date and accurate
Processing enrolments – including all related paper work. Eg immunisation records,
allergies, etc
Manage daily sign in sheets and rolls
Manage procedures relating to absences
Manage procedures relating to staff records and rosters
Prepare fees invoices, process payments, monitor payments and follow up under the direction of the Principal
Financial processes related to fundraising, banking etc
Assist the Principal with financial processes and budget management where required. Prepare reports and returns as required by the Principal
Respond to parent/family enquiries
Prepare induction material for new starters and their families
Support with the creation of promotional media and events, maintain the Daycare public Wechat account as required by management
Develop and maintain filing systems for all Daycare records
Maintain lists and other records as required/ needed in accordance with government standards
Typing, filing, photocopying, laminating, binding, translation etc
Answer phones, process mail, etc

2. Other Support Tasks
These will vary, but may include items such as:
Assisting with excursion arrangements
Assisting with visitors to the Daycare centre
Managing the First Aid cabinet supplies
Ordering Daycare stationery
Ordering supplies for the teaching programme

3. Programme Support
These may include:
Preparing morning/afternoon teas and lunches
Ordering supplies for the teaching programme
Preparing and maintaining resources if required to support the teaching team
Assisting with children if needed in exceptional circumstances

4. Housekeeping Support
These tasks may include:
Managing lost property
Managing the storeroom and other general areas
Overseeing the kitchen and supplies in collaboration with Ayi

Technical Skills
The Kindergarten Administrator will be expected to demonstrate:
Competency with Microsoft Word, Excel, PowerPoint, Publisher and email
High level of general written and oral communication skills
Accuracy with numerical data
Organisational and planning skills – be able to set priorities and meet timelines
Attention to detail (safety, hazards, grammar)
Ability to work with minimal direction

The Daycare Administrator will be expected to:
Work positively and collaboratively within a team environment
Develop and maintain good working relationships with the teaching team and association staff
Show initiative and willingness to contribute and learn
Be flexible and adaptable to changing Daycare needs
At all times to protect the safety and welfare of children Practise effective communication techniques
Employ positive conflict resolution skills
Maintain the confidentiality of information gained at work
Show respect for cultural diversity

Personal Skills
Early Childhood Skills
If required by position, the Daycare Administrator will be expected to:
Employ positive behaviour management strategies
Use positive language when interacting with children
Strive always to meet the needs of the children
Be fully conversant with the correct procedures for all emergency situations
Demonstrate an awareness of biculturalism (Western and Chinese) and respect the different cultures of the children and staff
Develop an understanding of current practices in Early Childhood Education
Maintain open and honest communication at all times

Professional Development
The Daycare Administrator will be expected to take part in a programme of Performance Appraisal and Development

Skills: Microsoft office, Organisation
Language: Chinese, English


no work experience required
no degree specified
part-time job
5000 - 15000 RMB/Month
beijing , beijing

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Logo of Let’s Play International Daycare Center

Admin Assistant in beijing

~ 0 years experience required - none - part-time - beijing, beijing